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HFTP-LA Chapter Bylaws

ARTICLE I

NAME

Section 1. Name - The name of this Association shall be the HFTP Los Angeles Chapter (HFTP-LA).

 

ARTICLE II

PURPOSES, OBJECTIVES AND DEFINITION

Section 1. Purpose - The purpose of this Association shall be as set forth in its Articles of Incorporation.

Section 2. Objectives - The objectives of the Association are:

  • To enhance the practice of professional hospitality accounting and financial management.
  • To further the contributions of each member to the hospitality industry through professional development.
  • To provide an interchange of information and ideas between members and also other related professional and trade associations.
  • To emphasize each member's responsibilities for planning as well as implementation of hospitality accounting and financial management programs.
  • To provide leadership in the establishment and enhancement of hospitality accounting, financial management and information processing practices and standards.
  • To provide leadership in education and professional development, focusing on management skills as well as technical expertise.
  • To further the ethical standards of the hospitality accounting and financial management profession.
  • To further contribute and enhance such other functions as may properly come within the scope of this professional Association.

Section 3. Definition - The hospitality industry is defined as the activity of providing lodging, food and beverage and recreational services, which include but are not limited to hotels, motels, clubs, tourism, restaurants, recreation facilities and cruise lines.

 

ARTICLE III

MEMBERSHIP

Section 1. Eligibility for membership - Individuals engaged in the hospitality industry who meet the requirements as the board of directors may establish shall be eligible for membership in the Association.

Section 2. Regular Members - Regular members shall be individuals actively engaged in accounting, financial management or information processing activities in the hospitality industry, such as chief financial officers, controllers, and other accounting personnel; executives and staff of an accounting or consulting firm providing accounting services to the hospitality industry; and university personnel active in teaching or research in the hospitality industry.

Section 3. Industry Members - Industry members shall be individuals active in the hospitality industry who have an interest in financial management, and hospitality industry leaders wishing to support the association, such as club, tourism, and hotel association executives. Members of this class may not vote or hold office in the association.

Section 4. Allied Members - Individuals actively engaged in the hospitality industry who provide goods or services to Regular members are eligible for Allied membership. Members of this class may not vote or hold office in the association.

Section 5. Honorary Members - Honorary members shall be individuals approved by the executive committee on the basis of their accomplishments and services in or for the association. Honorary members shall pay no dues and may not vote or hold office in the association.

Section 6. Life Members - Past Presidents of the Association who have retired from full-time employment shall be elected to this class, at the discretion of the Executive Committee. Members of this class shall pay no dues and may not vote or hold office in the association.

Section 7. Student Members - Student membership shall be available to individuals actively enrolled in a post secondary academic program leading to qualification as a regular member. This class of membership shall not be open to individuals who otherwise qualify for membership. Members of this class may not vote or hold office in the association.

Section 8. Privileges - All regular members shall have the right to hold office as set forth in these Bylaws, and all members shall have such other rights and responsibilities as the chapter board of directors may establish.

Section 9. Application and Approval of Membership - Any individual eligible for membership under these Bylaws may be approved for membership on written application in accordance with those Bylaws and procedures as may be adopted by the board of directors.

Section 10. Censure, Suspension, or Expulsion - Members of the Association may be censured, suspended, or expelled for cause. Sufficient cause for each censure, suspension or expulsion from membership shall be a violation of these bylaws, any rule or practice duly adopted by the association, or any other conduct prejudicial to the interests of the association. Censure, suspension, or expulsion shall be by the affirmative vote of two-thirds of the Board of Directors or special committee designated by the Board of Directors; provided, however, that a statement of the charges shall have been mailed by certified mail to the last recorded address of the member at least 15 days before final action is to be taken. This statement shall be accompanied by a notice of the time and place of the meeting at which the charges shall be considered and the member shall have the opportunity to appear in person with or without counsel and to present any defense to such charges before action is to be taken. The board may delegate its responsibilities to a committee to hear the charges composed of not less than three regular members. The Board of Directors shall have such authority and power as may be necessary to adopt rules and policies relative to the procedure to be followed at any such proceeding and to implement this section of the bylaws.

 

ARTICLE IV

DUES, FEES, AND ASSESSMENTS

Section 1. Dues, Fees and Assessments - Annual dues, fees and assessments, if any, for members of the association and the payment date shall be determined by the Executive Committee and ratified by the Board of Directors at a duly called meeting.

Section 2. Contributions - The Association at any time may accept and use contributions or gifts made to it by any person, firm, or corporation.

Section 3. Failure to Pay - Members who fail to pay their dues, fees and assessments within 60 days from the time they become due shall be formally notified by the Executive Vice President HFTP or such other officer as may be designated for such purposes by the Board of Directors and, if payment is not made within the next succeeding 60 days, may, without further notice and without hearing, be dropped from membership and thereupon forfeit all rights and privileges of membership; provided, however, that the Board of Directors, by rule, may prescribe procedures for extending the time of payment of dues. fees, and assessments and continuation of membership privileges upon request of a member and for good cause shown.

 

ARTICLE V

MEETINGS OF MEMBERS

Section 1. Annual Meeting - A Fall meeting will be determined to be the annual meeting for the Association for the receipt of annual reviews and for the transaction of other business.

 

ARTICLE VI

BOARD OF DIRECTORS

Section 1. Composition and Term of the Board - The Board of Directors shall consist of the elected officers and four elected board members who shall serve a term of one year.

Section 2. Power of the Board - The Board of Directors shall have supervision, control, and direction of the affairs of the association, shall determine its policies within the limits of the Bylaws, shall actively pursue its purposes and shall have discretion in the disbursements of its funds. The Board may delegate its rights and responsibilities to the Executive Committee. It may adopt such rules and regulations for the conduct of its business as shall be deemed advisable, and may, in the execution of the powers granted, appoint such agents as it may consider necessary.

Section 3. Meetings - The Board of Directors shall meet a minimum of four times a year at times and dates set by the President.

Section 4. Proxies - Voting rights of a director or officer shall not be delegated to another or exercised by proxy.

Section 5 Quorum - A majority of the voting members of the board of Directors shall constitute a quorum at any meeting of the Board. If a quorum is not present, a majority of those voting directors present may adjourn the meeting from time to time, without further notice, until a quorum is present.

Section 6. Resignation or Removal - Any director may resign at any time by giving written notice to the President or the Board of Directors. Such resignation shall take effect at the time specified therein, or if no time is specified, at the time of acceptance thereof is determined by the President or the Board. Any member of the Board unable to attend a meeting shall advise the President as to the reason for the absence. If a director misses two consecutive meetings for reasons which the president has declared to be insufficient, the director may be deemed to have resigned as a director. A director may be removed from office by two-thirds affirmative vote of the Board of Directors.

Section 7 Vacancies - Vacancies on the Board of Directors may be filled for the balance of the remaining term in accordance with procedures as may be adopted by the Board of Directors.

 

ARTICLE VII

OFFICERS

Section 1. Officers - The officers of the Association shall be the President, Vice President, Secretary, Treasurer and Immediate Past President and such officers as may be deemed necessary by the Board of Directors. The President, Vice President, Secretary, Treasurer shall be elected annually in accordance with these bylaws.

Section 2. Term of Office - Each officer shall take office upon election and shall serve for a term of one year and until a successor is duly elected. No officer shall hold the same elected office for more than two consecutive terms.

Section 3. Removal - Any officer, or agent elected or appointed by the Board of Directors may be removed by the Board of Directors by a two-thirds majority at a duly called meeting whenever, in its judgement the best interest of the Association shall be served.

Section 4. Vacancies - Vacancies in any office, with the exception of the President, may be filled for the balance of the remaining term by the Board of Directors at any regular or special meeting in accordance with procedures as may be determined by the Board. In the event of a vacancy in the office of President, the Vice President shall complete the term.

Section 5. President - The President shall be the chief elected officer of the Association, shall preside at meetings of the Association, the Board of Directors and Executive Committee and shall be a member ex officio of all committees. The President shall also, at the annual meeting of the Association, and at such other times as deemed proper, communicate to the Association, or to the Board of Directors, such matters and make such suggestions as

Section 3. Procedures - All meetings of the Association shall be governed by parliamentary laws set forth in Robert's Rules of Order (most current edition) when it does not conflict with these Bylaws.

Section 4. The Association shall have a seal of such design as the Board of Directors may adopt, and it may be used by the members in accordance with the rules as may be adopted by the Board of Directors.

Section 5. Use of Funds and Dissolution - The Association shall use its funds only to accomplish the objectives and purposes specified in these Bylaws and no part of its funds shall inure, or be distributed, to the members of the organization. Upon dissolution of the Association, any funds remaining shall be distributed to one or more regularly organized and qualified professional society, trade association, charitable, educational, scientific, or philanthropic organization to be selected by the Board of Directors.

Section 6. Indemnification - The Association shall have the power and authority to indemnify and hold harmless, to the full extent permitted by law, any person who is or was a director, officer, or agent of the Association or who is or was serving at the request of the Association as a director, officer, or agent of another corporation, partnership, joint venture, trust or other enterprise. In addition, the Association may purchase or maintain insurance on behalf of the Association as a director, officer or agent of another corporation, partnership, joint venture, trust or other enterprise, against any liability asserted against such person' and incurred in any such capacity, or arising out of such person's status as such, regardless of whether the Association would have the power to indemnify against such liability.

Section 7. Bonding - Any person entrusted with the handling of funds or payments of the Association, at the discretion of the Board of Directors, shall obtain and maintain a fidelity bond at the cost of the Association.

 

ARTICLE XI

AMENDMENTS

These bylaws may be amended, repealed or altered, in whole or in part, by a two-thirds vote of the members of the Board of Directors present in person at any meeting of the Board, or by mail ballot conducted in accordance with procedures as adopted by the Board of Directors. Proposed changes to the Bylaws may be suggested by regular members or the Board of Directors. Notification of proposed changes to the bylaws shall be provided to the Board of Directors not less than 30 days prior to the vote.

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